Conference Convening – Proven Success!

Commercial exhibition

• Manage commercial exhibition.
• Oversee production of the sponsors’ prospectus.
• Design commercial exhibition.
• Make strategic recommendations regarding the commercial exhibition.
• Establish sponsorship fees in conjunction with Conference budget.
• Oversee correspondence with exhibiting companies.

Production

• Coordinate theme and image design in conjunction with office, graphic designer and publisher.
• Oversee design of Conference Program, Registration forms, Sponsors guide.
• Manage production of pre-conference flyer/s.
• Oversee production of Conference proceedings.
• Assist with satchel, name tags, lanyards and other conference accessories.

Marketing

• Develop conference marketing plan.
• Oversee conference marketing plan in line with budget.
• Facilitate conference promotion through veterinary industry using print and electronic mailings and web site promotion.

Entertainment

• Make recommendations for social events.
• Coordinate catering and dining options and theme.
• Identify and engage suitable entertainment for social functions.

Technical requirements

• Compile audiovisual requirements, organise quotes, negotiate contract.
• Collate speaker presentations.
• Meet with AV company prior to event.

Speakers

• Suggest potential speakers.
• Oversee speaker selection.
• Coordinate speaker contracts and notes.

Registration Management

• Oversee the registration process in collaboration with the office team.
• Prepare and collate results of the Conference questionnaire.

SANE has the experience and skills to organise and facilitate conferences for the veterinary industry. For more information, please Contact Us.